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Venues

Venues we work in

Every venue has its own rules: build-up window, height limit, power applications, loading dock access.

Venues

The venues

Venues

How Turkish fairgrounds operate

What follows is how Turkish fairgrounds work in general rather than the rule at any one venue. The binding figure — height, power, build-up hours — always sits in the technical manual the organiser issues for that specific fair.

01

The build-up window

The build-up window changes from fair to fair and is written out hour by hour in the organiser’s technical manual. The general rule across Turkish fairgrounds is that custom-built stands go in before shell-scheme stands, because heavy elements, raised floors and double-deckers need longer. Extending the window, working overnight and overtime are all chargeable and have to be requested in advance — a delay noticed on the last build-up day usually cannot be recovered.

02

Where the height limit comes from

The binding height limit belongs to the fair, not to the venue. One fair may allow 4 metres in a hall where another allows 6; the figure comes from the organiser’s technical regulations and has to be in hand before design starts. Across Turkish fairgrounds three things generally need separate approval: anything above the standard limit, blank faces turned towards a neighbouring stand, and every suspended element. For a double-decker, height alone is not enough — structural calculations and an engineer’s signature are required as well.

03

Power, water and compressed air

Power, water, drainage and compressed air are ordered from the organiser’s or the venue’s authorised contractor, not from the stand builder. The application has its own deadline; a late order usually costs a surcharge and is sometimes refused outright. Connecting the stand’s distribution board to the hall supply is the venue electrician’s job, not the contractor’s — which is why the load list produced during design (kW, number of phases, circuits that must stay live 24 hours) is the basis of the application. Chillers, ovens and running machinery that are left off that list are the reason a board turns out to be undersized on opening morning.

04

Rigging from the hall roof

Hanging anything from the hall roof is a separate permission. The rigging plan, point loads and total weight go to the organiser in advance, and the work is done by the venue’s own rigging crew or a firm it authorises. At some Turkish fairs rigging is not offered at all; at others it is available only in certain halls and within set load limits. So a design that depends on rigging — a hanging banner, a suspended logo, a lighting bridge — is not drawn before the permission is confirmed. If it does not come, the stand has to carry its own self-supporting gantry, and that changes both the floor plan and the budget.

05

Loading and vehicle access

Material enters the hall through the freight doors on a timed vehicle pass. The general rule at the large Turkish fairgrounds is that forklift and crane service inside the hall is bought from the venue’s own operator — you cannot bring your own equipment in. That has a direct design consequence: your largest single piece has to fit through the freight door, and the door size differs from hall to hall. Anything heavy or bulky goes in before the surrounding stands close up; miss that sequence and the piece will not reach its plot even if it fits through the door.

06

What the fair authority actually approves

The fair authority does not approve the stand, it approves the stand’s drawings. The file generally asked for is: dimensioned plan and elevations, heights, the materials used and their fire classification, and the electrical load list — plus structural calculations and engineer sign-off where there is a second storey or any rigging. Approval comes before build. Deviating from the drawing on site in the belief that nobody will notice is a decision that ends with an instruction to dismantle. Cutting and painting that produce dust are restricted inside the halls, so heavy materials are prepared in the workshop and only assembled on site. Aisles, fire exits and the space in front of hydrants have to stay clear at all times, including during build-up.

Venues

If you are exhibiting from abroad

Building the stand in Turkey

Building the stand in Turkey is almost always cheaper and less risky than shipping one across a border. Freight, customs and damage drop out of the budget, and — more importantly — the organiser’s forms, deadlines and approval correspondence largely run in Turkish, and a local contractor files them. What an overseas exhibitor needs to move is the product, not the stand.

Getting the exhibits through customs

Exhibits and machinery normally enter Turkey under an ATA Carnet or a temporary importation regime and leave on the same document at the end of the fair. Samples, literature and giveaways do not travel that way — anything that will be consumed or left behind is handled separately. The customs timeline is independent of the build schedule and can run longer; the party to deal with is a customs broker, not the stand contractor.

Power: 230 V / 50 Hz

Mains supply in Turkey is 230 volts at 50 hertz with European (type F) sockets, and 400-volt three-phase can be ordered where it is needed. A machine built for 110 volts or 60 hertz needs a transformer or a frequency converter, and that equipment takes up floor area, draws load and needs cooling — it belongs on the stand plan from the start, not as an afterthought.

The calendar and public holidays

Public holidays and the two religious holidays (Ramazan and Kurban Bayramı) fall on different dates each year in Turkey and affect both workshop capacity and freight. If the fair sits close to one, the production schedule is pulled forward. Visa requirements for a visiting team depend on nationality, and build-up badges for crew have to be obtained from the organiser separately.

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